THE GREATER CLEMSON MOUNTAIN BIKERS CLUB
(as amended February 25, 1999)
ARTICLE I - NAME
Section 1. This organization shall be officially known as the
Greater Clemson Mountain Bikers Club.
ARTICLE II - PURPOSE
Section 1. The purpose of the Greater Clemson Mountain Bikers Club
is to promote mountain biking and the proper use and care of trails and the environment.
Safe and responsible practices will be coordinated with the Clemson University Forestry
Department for the use of Clemson forest land for mountain biking.
ARTICLE III - MEMBERSHIP
- Any person that is active in fulfilling the Mission Statement of the GCMBC.
Section 1. Membership is open to any biker in the Greater Clemson
Section 3. Application for membership shall be presented to the
Secretary in the appropriate manner as designated by the board of directors. Qualified
applicants will become members upon payment of the appropriate fee as designated by the
Board of Directors.
Section 4. A yearly membership fee will be charged to each member
participating in the Club. The amount of this fee will be determined at the Annual meeting
of the Board of Directors.
Section 5. Non-payment of dues will automatically terminate the
membership of a person in the Greater Clemson Mountain Bikers Club.
ARTICLE IV - MANAGEMENT
Section 1. The management of the Greater Clemson Mountain Bikers
Club shall be vested in the Board of Directors.
ARTICLE V - BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of the Chairman, Vice
Chairman, and five (5) other Board
members. Of these seven (7) board members all must be members of the
Greater Clemson Mountain Bikers Club and at least five (5) must be mountain bikers. It is
recommended that the four (4) of the other five (5) board members be comprised one each of
the following groups: Clemson University Cycling Club, Clemson Faculty and Staff, Greater
Clemson Community, and the Clemson Student Body.
Section 2. All members of the Board of Directors shall hold office for
one year or until their successors are duly elected and qualified. A quorum at any meeting
of the Board of Directors shall consist of four (4) members of the Board. Each of the
seven (7) members of the Board of Directors shall have one (1) vote.
Section 3. The Board of Directors may employ whatever personnel they
deem necessary and from whichever funds are available, to aid in the management of the
Club. Expenses that are not of the normal operating variety (mailing/copying costs,
approved committee expenses) must be passed by 2/3 vote of the board of directors.
Section 4. The Board of Directors shall have its annual meeting the
same week as the Annual General Membership meeting. The board shall also hold one (1)
regular meeting in addition to its
annual meeting. Any special meetings may be called by the Chairman or
Vice-Chairman, notice of which shall be given to all members of the Board in sufficient
time for them to be present.
Section 5. The Board of Directors shall abide by any and all GCMBC
By-Laws, rules, and/or regulations.
Section 6. Special classes of membership on the Board of Directors
without voting privileges may be authorized and established by the Board on such terms and
conditions and with such reasonable rights and privileges as it may establish from time to
Section 7. Conference calls by telephone to be confirmed by mail
ballots, or mail ballots may be used when impractical to meet otherwise. In addition, a
majority of the Directors shall agree that a mail/phone ballot is warranted.
ARTICLE VI - ELECTED OFFICERS
Section 1. The elected officers of Greater Clemson Mountain Bikers
Club shall be: Chairman, Vice-Chairman and five (5) other Board of Directors members.
Section 2. To be eligible to run and hold an elected office a candidate
must be a paid member of the Greater Clemson Mountain Bikers Club. Since the Chairman and
the Vice-Chairman will serve as Contacts with the Clemson University Forestry Department
they must also meet the following qualifications:
A. Mandatory Qualifications
Candidates must possess:
1. Active in
the sport of mountain biking in some capacity
B. Desirable Qualifications
Section 5. Officers may run for re-election.
In addition to the mandatory qualifications, the following background
factors are to be considered as desirable, and are to serve as guidelines for elections:
1. Ability to travel and attend Clemson Forest Trail Users Meetings
2. Good knowledge of mountain biking and trail use.
3. Good organizational background
4. Good character and personality traits
5. Ability to communicate well
Section 3. The officers stated in Section 1 of Article VI shall be
elected by the voting members at the Annual General Membership meeting in February of each
year. These officers shall take office at the close of the Annual Board of Directors
meeting and serve a one year term or until their successors have been elected and
qualified for office.
Section 4. The officers stated in Section 1 of Article VI make up an
seven (7) member Board of Directors. If any Board of Directors member should become unable
to serve, do to his resignation or failure to attend a scheduled meeting for a reason that
is unacceptable to the rest of the Board, the remaining members of the Board of Directors
shall elect a successor to fill his/her vacant office for the remainder of the term.
ARTICLE VII - APPOINTED OFFICERS
Section 1. The appointed offices of Greater Clemson Mountain Bikers
Club shall be a Secretary, a Treasurer, and a Membership Chairman. These officers are
elected by the Board of Directors at its annual meeting.
Section 2. Any of these officers of the Secretary, Treasurer, and
Membership chairman may be combined at the pleasure of the Board of Directors.
Section 3. An appointed officer does not have to necessarily be chosen
from the current or past board members. An appointed officer shall serve as an ex-officio
member of the Board of Directors with all the privileges of any other Board member with
the exception that he will not have a vote.
Section 4. An appointed officer shall serve for one year from his
appointment by the Board of Directors at the Annual Board meeting.
Section 5. Should any appointed officer become unable to serve, the
members of the Board of Directors shall appoint a successor to fill this vacancy for the
remainder of the term.
ARTICLE VIII - MEETINGS
of the voting members (those with paid
up dues to Greater Clemson Mountain Bikers Club) must be present at any General Membership
meeting to constitute a quorum.
Section 1. The Annual General Membership meeting shall be held once
a year in the month of February. Notification of this meeting time and place shall be
mailed to each paid member post marked no later than ten (10) days prior to the meeting,
and shall be posted in at least three local stores. (such as Sunshine Bicycle or Outdoor
Section 2. Any regular General Membership meetings called by the
Chairman or the Vice-chairman will be held in conjunction with Greater Clemson Mountain
Bikers Club events (with the exception of the Annual General Membership meeting).
Section 3. At least one fifth (1/5) or 20%
Section 4. Every Greater Clemson Mountain Bikers Club member shall have
one (1) vote. . In Board elections each member may only vote for one and only one person
for each available position.
Section 5. The order of business at all general membership meetings
shall be as follows:
1. Call to order of the meeting by the Chairman or the
Vice-Chairman in the absence of the Chairman.
1a. Establishment of a quorum
1b. Verify members in attendance, current membership
2. Reading of the minutes of the previous meeting.
3. Treasurer's report
4. Committee reports
5. Old business
6. New business
c. Five (5) Members of the Board of Directors
8a. New Board and Old Board must meet at the designated time following
the Annual General Membership meeting. (Not to exceed 1week)
ARTICLE IX - FISCAL YEAR
Section 1. The fiscal year of Greater Clemson Mountain Bikers Club
shall run from January 1 to December 31 of the same year. All dues for Greater Clemson
Mountain Bikers Club must be paid before a member is allowed to participate in any Greater
Clemson Mountain Bikers Club function for that fiscal year. A notice from the Board of
Directors will be mailed to each current member or any other interested person as to how
to pay the dues.
ARTICLE X - DUES
Section 1. The dues shall be set by the Board of Directors for
member at the Annual meeting of the Board.
ARTICLE XI - Greater Clemson Mountain Bikers Club
Section 1. The Board of Directors shall provide each member a list
of any and all regulations, requirements, etc. that such a member would need to know
concerning any and all Greater Clemson Mountain Bikers Club events in order to participate
in said events. The Board of Directors shall call this the Greater Clemson Mountain Bikers
Club Trail Use Rules. The Greater Clemson Mountain Bikers Club Trail Use Rules can only be
revised at the Board of Directors Annual meeting by a majority vote and must be sent to
each member. All Greater Clemson Mountain Bikers Club Trail Use rules must not conflict
with any Clemson University rules, regulations, or policies; or Local, State, and Federal
ARTICLE XII - RECORDS
Section 1. A two- thirds (2/3) vote of those Board of Directors
present is required to approve a record.
ARTICLE XIII - GRIEVANCE PROCEDURE
Any member of Greater Clemson Mountain Bikers Club may file a
written grievance with the Chairman alleging a violation of the Greater Clemson Mountain
Bikers Club By-Laws or rules, policies and procedures. Judgement decisions may not be
appealed. The decision of the Board shall be final.
ARTICLE XIV - AMENDMENTS AND PROCEDURES
Section 1. These By-Laws may be amended only at the Annual General
Membership meeting by a two-thirds (2/3) vote of the general membership present.
Section 2. The rules contained in the current edition of the Roberts
Rules of Order (newly revised) shall govern the Greater Clemson Mountain Bikers Club
in all cases to which they are applicable and in which they are not inconsistent with